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总统内阁11-22-16通过

Purpose

The purpose of this policy is to ensure the security, confidentiality and appropriate utilization / access of data processed, stored, maintained, or transmitted in conjunction 使用十大正规网赌平台(EGSC)的BANNER学生信息系统.

Scope

本政策适用于学校员工、学生和临时员工.

User account access to the EGSC BANNER system will be limited to the extent necessary 供教育服务中心雇员、学生工或临时雇员执行其工作 responsibilities. 访问BANNER数据必须得到相应BANNER的批准 数据管理员负责请求访问的数据. Procedures on how to request a new BANNER user account, how to request access/modify access to BANNER data and how to request a BANNER user account be deactivated are provided in 本政策的“程序”部分.

In addition to the information outlined within this policy, the confidentiality, use and release of electronic data are further governed by established EGSC policies as 以及联邦和州法律，包括以下内容:

    • 联邦教育权和隐私法(FERPA)
    • EGSC Student Catalog
    • EGSC Employee Handbook
    • 资讯科技政策及程序

Definitions

BANNER Data: Any data that resides on, is transmitted to or is extracted from the EGSC BANNER system, including BANNER databases or database tables/views, file systems, directories and forms.

BANNER Database Administrator (DBA): A member of the EGSC Information Technology unit who is responsible for managing / supporting the EGSC BANNER system. DBA还负责处理已批准的数据 新的BANNER用户账户申请，负责处理已批准的BANNER用户 账户数据访问/访问修改请求并负责处理 已批准的BANNER用户帐户请求停用BANNER用户帐户.

BANNER Data Steward: AN EGSC employee (i.e.(经理、主任、副总裁或副总裁) 记录、财政援助或商务事务单位谁负责审批 一个BANNER用户帐户和BANNER访问级别(1).e., maintenance access, query access) to BANNER data that is managed within the employee’s respective area of responsibility.

以下是各单位的BANNER数据管理员:

        • Admissions – Director of Admissions
        • 商务事务-财务会计总监
        • 财政援助-财政援助主任/招生管理副总裁
        • Records – Registrar

BANNER Student Information System: 一个包含学生学术和财务数据的数据库系统. Other academic 学院的行政数据元素也被安置在BANNER中. BANNER Web是学生、教师和工作人员普遍使用的BANNER版本 use. BANNER INB (Internet Native BANNER)是BANNER的“高级”版本 utilized primarily by EGSC employees in the Student Affairs / Enrollment Management and Business Affairs units.

BANNER User Account: A BANNER user account is required to access the “advanced” version of BANNER, also 被称为BANNER INB (Internet Native BANNER). 一个BANNER用户帐户是不一样的 as a BANNER ID number, which is typically referred to as the EGSC Student ID number and begins with 930. 所有EGSC员工和学生都发给了BANNER ID号码 在受雇或被接纳入读香港教育服务中心后. The BANNER ID number is utilized to access BANNER Web.

Maintenance access: A level of access within BANNER that enables a BANNER user account to view and modify BANNER data.

Query access: A level of access within BANNER that enables a BANNER user account to view but not modify BANNER data.

Procedures

This section provides information on how to request a new BANNER user account, how to request access/modify access to specific BANNER data elements and how to request 停用/关闭BANNER用户帐户.

申请一个新的BANNER用户帐户:
    1. 在申请新的BANNER用户帐户之前，用户必须满足以下条件:
      1. 现为EGSC员工、学生工或临时员工. 
      2. Successfully complete the USG Information Security Awareness and FERPA training modules located in the East Georgia State College online learning management system (Georgia View D2L).
    2. 如果用户没有现有的EGSC工作站帐户/电子邮件地址，则 user’s supervisor or a member of EGSC Human Resources will need to complete and submit 网上“资讯科技网络/查阅要求”表格，载于“资料 myEGSC门户网站的“十大正规网赌平台表单”区域的“技术”部分.
    3. The “IT Network/Access Request” form contains a link to the online “BANNER Access “请求”表格，该表格也需要由用户的主管填写. The “BANNER查阅申请”表格亦可于网上查阅、填写及递交 by selecting the link to the form, which is located in the “Information Technology” myEGSC门户网站的“十大正规网赌平台表单”区域. The user’s supervisor will need to indicate in the appropriate areas on the “BANNER Access Request” form the various BANNER data elements the user will need to access as part of the user’s job responsibilities. 对于表单上选择的每个BANNER数据元素，各自的 BANNER Data Steward需要批准请求的访问.
    4. 一旦“IT网络/访问请求”表格和/或“横幅访问请求”表格完成 completed, submitted, and the necessary approvals are obtained from the respective BANNER Data Stewards, the BANNER Database Administrator (DBA) will create the BANNER 用户帐户，并分配相应的已批准的BANNER访问级别. The BANNER DBA will retain copies of the completed/signed “IT Network/Access Request” form and the “BANNER Access Request” form. “横幅访问请求”表格需要作为一部分 of the USG BANNER Separation of Duties (SOD) report that is submitted biannually to the USG System Office.
    5. BANNER用户密码必须由用户每90天修改一次.
To request access to specific BANNER data or to modify the current BANNER data access for an existing BANNER User Account:
    1. The user’s supervisor should complete and submit the online “BANNER Access Request” form, which is located in the “Information Technology” section of the “Online Forms” area of the myEGSC web portal.
    2. The user’s supervisor will indicate in the appropriate sections on the “BANNER Access Request” form the various BANNER data elements the user will need to access and/or in which access is to be removed. 对于表单上选择的每个BANNER数据元素， 各自的BANNER数据管理员将需要批准请求的访问.
    3. Once the “BANNER Access Request” form is completed, submitted, and the necessary approvals are obtained from the respective BANNER Data Stewards, the BANNER Database Administrator (DBA)将分配/删除对已批准的BANNER数据元素的访问权限. The BANNER DBA will retain copies of the completed/signed “BANNER Access Request” form as the form is needed as part of the USG BANNER Separation of Duties (SOD) report that is 每两年向美国地质调查局系统办公室提交一次.
要求停用BANNER、网络和/或电子邮件用户帐户:
    1. 当雇员、学生工或临时雇员不再需要 use of his/her BANNER user account due to changes in job responsibilities, resignation, termination, etc.，相应的BANNER用户和EGSC网络/电子邮件帐户必须 be closed prior to or no later than close of business on the last day of employment.
    2. For EGSC employees including student workers, the EGSC Human Resources (HR) unit will 通过电子邮件通知IT副总裁员工的离职日期. For notification 的目的，可在电子邮件讯息中包括其他EGSC单位负责人. In addition to the email notification, the EGSC HR unit will complete and submit the online “IT Network/Access Request” form located in the “Information Technology” section of the myEGSC门户网站的“十大正规网赌平台表单”区域. This form is necessary to deactivate 为用户创建的任何EGSC网络和/或电子邮件帐户. When completing the form, the “Remove Access” option is to be selected along with entering the respective user’s name, EGSC BANNER ID number (number that begins with 930) and the name of the EGSC unit the user was employed in. 一旦表格被EGSC数据库接收 Administrator (DBA), the user’s EGSC network and/or email accounts will be deactivated. DBA将保留填妥的表格副本.
    3. For temporary employees whose job responsibilities require an EGSC network account/email ，营运总监会以电邮(csworkFREEOMNIUPDATE) the employee’s name, last date of employment and the EGSC unit the temporary employee worked in. EGSC数据库管理员(DBA)将停用临时雇员的数据库 在指定的最后就业日期的EGSC网络和/或电子邮件帐户.
    4. For all employees (including temporary employees) the employee’s supervisor will complete and submit the online “BANNER Access Request” form, which is located in the “Information myEGSC门户网站的“十大正规网赌平台表单”区域的“技术”部分 indicating the employee’s BANNER user account should be disabled and access to BANNER removed. Once the BANNER Database Administrator (DBA) receives the BANNER Access Request form, 相应的BANNER用户帐户和访问权限将被禁用/删除. The BANNER DBA will retain copies of the completed/signed “BANNER Access Request” form as the form is needed as part of the USG BANNER Separation of Duties (SOD) report that is 每两年向美国地质调查局系统办公室提交一次.